Tastings for Clients: All You Need To Know

If you’re working with a client in a full-service capacity, you should be attending their menu tasting and taking notes. Today, we’re sharing everything you need to know about attending your clients tasting and how you can make it an incredible experience for them.

Setting Up The Meeting

If your clients are getting married at an all-inclusive venue, we recommend including a linen/place setting mock-up inside the venue, a floral discussion and mock-up, a logistics meeting, and the tasting, all in one day. This is when things can really come together for your clients. Before setting up the meeting, reach out to the florist (if they are off-site from the venue), and see if they are able to do a mock-up and meet. If they are, find out the cost to do so. Then touch base with the venue and see if they can setup a couple of tables for you to setup linen and the floral centerpiece on. Once you have confirmed these details, reach out to the clients and break down the schedule for them. In the email, provide them with the tasting guidelines and ask them what they would like to taste. Communicate their selections to the caterer and confirm any dietaries that the clients or their loved ones might have for the tasting.

The Day of The Meeting

*Set up 2-3 different tables with linen looks and rentals that they are interested in seeing. Then we discuss and pick out what they want. Following the meeting we get quotes and book!

*If the florist is in-house at the venue, we meet with them and show them the place settings as well. This way they have the full vision! If clients have already picked out florals before the meeting, we will actually show them mock-ups (the client pays for this part)!

*We attend the tasting and take photos and videos of all the food. We take notes on everything and summarize the tasting and what they picked. If they have additional questions or if the chef/banquet manager answers questions, we also put those into the document. We refer to this before the wedding day!

After the Meeting

*We upload all photos and video into a document into their aisle planner dashboard. You could do this in Google drive as well. The month out from the wedding, we look at everything again and make sure they want to keep with it all! If they want to make changes, we meet individually with the different vendors and make sure they know what they do and do not want to include.

*Follow up with the Caterer and make sure they have all the selections. We always get an updated cost estimate for the client and evaluate if what they selected will work for their budget.

*We touch base with the florist and make sure they have all the updated notes and we ask them to provide the most up to date estimate for our clients. We place this into their budget and make sure we are still on track.

Heres a sneak peek into our client experience with tastings

https://www.instagram.com/p/ChmepwdvfjE/